Outbound Voicemail Drop — Save Time with Pre-Recorded Voicemails in Shape | CRM Training

Описание: Get AI-Powered CRM: https://setshape.com

If you’re doing heavy outbound dialing, leaving the same voicemail dozens of times per day destroys productivity. Shape’s Outbound Voicemail Drop lets you pre-record your message once, save it as an MP3, and instantly drop it the moment you hear the beep — freeing you to move on to the next call while the system finishes the voicemail for you.

This training walks you through uploading voicemail files, using voicemail drops during live calls, and best practices to get the most out of the feature.

🔍 What You’ll Learn in This Video

00:00 — What outbound voicemail drop is & why it matters
00:08 — How voicemail drops save time for high-volume dialers
00:18 — Explaining how pre-recorded voicemails work during calls
00:23 — What happens after selecting a voicemail drop
00:31 — How Shape continues playing the voicemail while you move on
00:38 — Where to upload your voicemail recordings
00:49 — Using voicemail drop settings in your user profile
00:57 — File requirements: why your recording must be MP3
01:05 — Converting MP4 to MP3 using free online tools
01:15 — Admin settings for outbound voicemail drop
01:29 — Where admins upload or manage team voicemail files
01:38 — How to preview recordings to ensure quality
01:51 — Demonstration: using voicemail drop during a live call
02:01 — Calling a lead & preparing for voicemail
02:24 — Dropping the voicemail the moment the beep plays
02:35 — Call auto-ending while the voicemail continues
02:40 — Adding notes immediately after dropping a voicemail
02:53 — Summary: how voicemail drop improves outbound efficiency

🚀 Why Sales Teams Use Voicemail Drop
Outbound dialing is time-consuming. Voicemail Drop helps your team:

• Leave consistent, polished voicemail messages
• Eliminate repetitive talking and reduce burnout
• Save hours per week on manual voicemailing
• Move faster through call lists
• Maintain compliance with clean recorded audio
• Keep focus on conversations — not scripts

It’s one of the simplest ways to boost speed-to-contact and outbound efficiency.

🧠 Key Features Highlighted
✔ Pre-recorded voicemail library
✔ MP3 upload support
✔ Personal & admin-level voicemail drop settings
✔ Single-click voicemail drop from the webphone
✔ Auto-end call after voicemail drop
✔ Notes entry after the voicemail is sent
✔ Automated logging in the contact record

👉 Want to See Shape in Action?

See how top sales teams save time and scale outreach using Shape’s calling tools.

📅 Book a Demo: https://setshape.com

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