I-9 Compliance for Employers: How to Prepare for an ICE Audit & Avoid Common Documentation Mistakes

Описание: Accurate I-9 documentation is a critical part of employment compliance — yet it’s one of the most common areas where employers make avoidable mistakes.

In this educational discussion, Brian Koegle, Founding Partner of Koegle Law Group, and Jennifer Abbott of Human Element Company walk through practical guidance for California employers, HR professionals, and management teams on:

Common I-9 errors found during audits
Payroll system pitfalls and missing countersignatures
Proper storage and security of I-9 forms
How to correct (or “cure”) certain documentation mistakes
How to prepare for a potential ICE inspection
Why twice-yearly internal I-9 reviews matter

If your organization employs 2 people or 200, I-9 compliance is not just an administrative task, it is a risk management issue. Government audits can carry penalties for incomplete or improperly maintained forms, and scrambling to locate documentation can create unnecessary stress during an inspection.

This video focuses on proactive compliance strategies designed to help employers build internal systems that support organization, security, and readiness.

Key Takeaways for Employers:
✔ Why very few I-9 binders are “perfect” — and what that means for your business
✔ How electronic payroll systems can create compliance gaps
✔ Why I-9s should be stored separately from personnel files
✔ How secure storage protects sensitive employee information
✔ The importance of periodic audits and removing forms for former employees
✔ How preparation reflects strong internal leadership and HR processes

For California businesses, strong compliance systems reduce risk, improve operational confidence, and demonstrate good-faith efforts if questions arise.

At Koegle Law Group, we believe compliance should be proactive not reactive. Reviewing your I-9 procedures before an issue arises is part of building a stable, well-managed workplace.

If your business would benefit from a compliance review or internal audit of employment documentation practices, our team works with employers to create structured, practical systems aligned with California and federal requirements.

Video Chapters:
00:00 – Introduction: Why I-9 Compliance Matters
00:27 – Common I-9 Mistakes Found in Audits
00:47 – Are Perfect I-9s Realistic?
01:06 – Proper Storage: Why I-9s Should Be Separate from Personnel Files
01:34 – Preparing for an ICE Inspection
02:00 – Electronic Payroll Systems & Countersignature Gaps
02:15 – Reviewing I-9s Twice Per Year

For more employment law education tailored to California employers, subscribe to our channel and stay informed on compliance, workplace policies, and proactive legal strategies.

Learn more about Koegle Law Group:
🌐 https://koeglelaw.com
📞 661-362-0813

This communication may be considered advertising material under the rules of professional conduct governing lawyers in California.