BRCGS Unannounced Audits: How to Prepare

Описание: Welcome! In this video, we'll break down BRCGS unannounced audits and share practical tips to ensure your business is prepared and advanced to the next one.
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The BRCGS program is a cornerstone of food safety and quality in the UK. Companies achieve BRCGS certification by undergoing audits assessing compliance with the program's rigorous standards. One element that can cause anxiety, particularly for smaller businesses, is the unannounced BRCGS audit.

▶️ There are two ways an unannounced BRCGS audit can occur:
• Voluntary Program: Businesses can opt-in to a program where all their BRCGS audits are unannounced. This approach offers greater transparency but requires constant vigilance in maintaining compliance.
• Mandatory Requirement: As a requirement set by the Global Food Safety Initiative (GFSI), at least one BRCGS audit in every three-year cycle must be unannounced. This ensures a more realistic assessment of a company's adherence to food safety protocols.

The prospect of an unannounced BRCGS audit can be particularly daunting for smaller businesses. Often, a single staff member carries the responsibility for managing audits. The concern is that the entire process will fall apart if this key person is unavailable during an unannounced audit.

▶️ Here are some actionable steps UK businesses can take to navigate the challenges of unannounced BRCGS audits:
• Be Aware of the Notification Window: The certification body must inform you within three months of your previous audit if the next one will be unannounced. This timeframe provides a window to prepare your team.
• Ensure Smooth Auditor Access: During an unannounced audit, the auditor must be granted access to the facility within 30 minutes of arrival. Clear procedures for receiving and directing the auditor help ensure a smooth start to the audit process.
• Invest in Mock Audits: Consider conducting mock audits with a consultancy firm. These simulations should be designed to mirror an accurate BRCGS audit, complete with a realistic report. The report should be meticulously crafted to link relevant evidence, such as procedures and risk assessments, to specific audit clauses and potential questions. This empowers your colleagues to address auditor inquiries confidently, even in your absence.
• Embrace Remote Participation: The beauty of modern technology is that you don't have to be physically present on-site to support your team during an unannounced audit. As long as internet connectivity allows, you can participate remotely via phone, email, or video conferencing platforms like Zoom. This flexibility ensures that you can still provide crucial guidance and support to your colleagues, even if you're away on a business trip or vacation.

QTC specialises in product safety compliance and offers invaluable support throughout the audit process. We offer comprehensive mock audits with detailed reports and ongoing support whenever you need us • STC delivers training to equip your staff with the knowledge and confidence. Remember, a well-prepared team and a proactive approach are the keys to a successful audit and continued BRCGS certification.

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Cathy Gladwin qualified originally as a biotechnologist and food technologist and worked for a number of years in a variety of industries including nutraceuticals, medical devices, and food manufacturing. Through the years, she has qualified and worked in diverse roles such as functional nutrition, quality engineering and lean 6 sigma, 3rd party auditing and consulting. Training and developing others, however, remains central to her goals.
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