Receipt Capture & 7-Year Retention That Wins an Audit (7.5.1)

Описание: The IRS does not lose audits on bookkeeping disputes. It loses audits on substantiation — the receipt that does not exist, the business purpose that was never written down, the contemporaneous record that turned out not to be contemporaneous. The capture habit is a thirty-second discipline at the point of purchase and it is the single highest-leverage audit-defense move.

Module 7 covers the substantiation layer. What the IRS actually requires, the apps that automate capture, the categories that have heightened rules, and the audit-grade documentation pattern.

Chapters:
0:00 Documentation: The Second Discipline
0:34 The Real Audit Question: Prove Business Purpose
1:05 Two Burdens of Proof in One Expense
1:34 Why Seven Years Is the Floor
2:05 Receipt vs Statement: The Detail Gap
2:39 Four Capture Categories, One Friction Test
3:20 The Annotation Standard: Cold Reader Test
4:00 Mei's Audit: Twelve Lines, No Notes
4:39 Fifteen Seconds at Point of Purchase
5:08 Fix the Last 30 Days While You Can

In this lesson:
• What the IRS requires for substantiation (date, amount, business purpose, vendor)
• Capture apps that turn a phone photo into a categorized receipt automatically
• The four expense categories with heightened substantiation rules
• Contemporaneous logs versus reconstructed logs — why the difference is everything
• Mileage capture: app-based versus the calendar-cross-referenced method
• The seven-year retention rule and the storage system that survives a laptop crash

About the course
Setting Up Your Coaching Practice is the entry course in The Practitioner Series — async ICF Continuing Coach Education specializations for credentialed and pre-credentialed coaches. 21 modules, 171 videos, fully self-paced. Covers everything from forming the entity through year-one tax filing.

Framework: Coach as Founder — the identity shift from a coach who is starting a business to a founder who builds the operational foundation a coaching practice runs on.

ICF CCE eligible: ~20 hours (4 Core Competency + 16 Resource Development) — bracket pending Phase 10 submission.

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