Sage Month End Processing, Close Month is covered in this module by the OnPoint team.

Описание: AP and AR, we don't have a close month. So, what you're doing as far as the Month End process is just to reconcile, to make sure that things are in balance. For AP, AR, and Cash Management, there is no Close Month routine. It's just running reports and comparing and making sure they are in balance. Job Cost does have a close month. I'm not including Payroll in this session because Payroll has to be live, current and moving forward constantly so you have the Payroll module you should already be doing a Close Month as you process through each month and the year. For Job Cost, you can only go one month into the future. Therefore, you need to be sure that you're at least within that time frame. You don't necessarily have to close your month right away when you get to the end of the month, you can leave it open and continue into the new month. You just need to make sure that you close before you start doing transactions that are beyond that one month. For Job Cost and contracts, you to need to run the Close Month routines at the same time. You need to stay equal. If you have equipment costs, make sure you close it at the same time
As well (equipment does have a close month). When you run your Close Month, the close month routine in Job Cost prints a report that they are in balance. Job Cost does have a close month. The Job Cost routine in the print report shows every job in your master file and its comparing a couple things, for balancing your estimate, your commitment, your cost and your dollars paid (four things are being balanced). Its balancing that from the transaction level up to the category level, up to the cost code level, up to the extra level if your using extras, up to the job. If it finds that one of these things is not balanced between all of these levels, you will see on your report that the job is not in balance, and it tells you which value is out of balance. To find the problem, you look under the reports tab, in reconciliation, you run Close Month reconciliation. You will then see which of the totals is out of balance. You run a report on the specific cost and on the specific job which was out of balance. You then run a print preview and it will list all the specific information for that job. It breaks it down by cost code, and within the cost code, it breaks it down by category, and then the cost code totals. You will look through the category records and the transactions records for the place where the numbers do not reconcile. To fix the problem, you have to manually correct the record that didn't update, because if you try to make an entry to correct it, its going to try to post to the extra, the job code, and the category. You can't update only one of those records. Therefore, you will need to manually update that record.
If you click on the setup tab, you can pull up the record that is incorrect, go to the totals column, and make the correction.
If you are uncomfortable making these corrections in Job Cost, the team at Onpoint can help you with that. They can look at the report with you, look at where it is off, and help you with the change in the master file.
As always, you want to make sure that once you're done making your changes you turn off your audit setup activity. This is something that you should never leave turned on because it opens up the master file accumulations for you to make corrections, and you don’t want someone to go in and accidentally make a change that you didn't intend.

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