HR Tips for Effective Benefits Communication for Open Enrollment

Описание: Benefits Enrollment http://www.benefitwerks.com/tour/

Helping Your Employees Choose a Plan - Tips for effective benefits communication

Whether your company is implementing open enrollment or transitioning to a new insurance provider, the process doesn't need to be an administrative nightmare.

Open communication with your employees can improve your company's overall morale and serve as the cornerstone of a streamlined benefits process.

Benefits enrollment is an excellent -- and often under utilized -- opportunity to reach out to your employees highlight your benefits package in a value-added manner.

Use these simple guidelines to start a positive conversation with our employees about health care.

1) Provide easy access to a range of resources.


2) Offer support.

3) Give ample time to make a decision.



Number 1 Provide easy access to a range of resources. Make it simple for your workforce to get the tools they need to make a decision. Electronic information and resources should be centrally located on your organization's human resources web page.

Everyone learns differently, and understanding that not everyone processes information in the same way can help ensure you reach all of your employees. Use a range of formats: printed materials, web tools, employee newsletter articles, videos and podcasts are examples mediums that appeal to different types of learners.

Number 2 Offer support & team building events. The Society for Human Resource Management recommends offering information sessions to help your employees learn more about their options. Informal, low-cost "lunch-and-learn" events can be great team-building exercises that also provide an open forum for employee to ask questions and voice concerns.

No matter how much information you provide in advance, there will still be numerous questions during the enrollment process.

Number 3 Give ample time to make a decision. Choosing a benefits package is a complex decision that requires advance planning and careful thought. Don't assume everyone in your workforce can make benefits decision in a few days.

Be sure that your HR staff provides at least three weeks for employees to choose a plan. Enrollees may need time to evaluate their individual needs, or discuss their healthcare requirements with their spouse or family. It's important that employees have enough time to reasonably review their plan options.

You can help your employees get the most out of their health benefits by encouraging them to evaluate their healthcare spending from last year. During open enrollment, employees often defer to the previous year's plan option without actively considering any changes because it's the path of least resistance.

Most importantly, communicate your enrollment deadlines clearly, early and frequently to ensure that no one feels taken by surprise. Tell them. Remind them. Tell them again.

Organizational communication -- especially regarding employee benefits and health coverage -- is a powerful tool in shaping how your employees view your company as a whole. A minimal investment of time and resources can yield tremendous results in strengthening your company's relationship with its most important asset -- its people.

To learn how BenefitWerks can help your company or to request a demo of our HR Administration Software:

Please Call : 866-745-7544

Email : [email protected]

or Visit : www.benefitwerks.com

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