Project 2016 Tutorial: How to Link and Unlink Tasks in MS Project 2016

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During this Microsoft Project 2016 training tutorial video, we will show you how to link and unlink tasks so that one task cannot start until the other task linked to it is finished. You will likewise learn about how to change task dependencies. Other points being discussed in this video are different types of task dependency such as Finish-to-Start, Start-to-Start, Finish-to-Finish, and Start-to-Finish.

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Hello again and welcome back to our course on Project 2016.
In this section we’re going to look at dependencies. And as we’re doing that we’re going to add quite a bit more detail to the plan for the wedding.

A Dependency reflects the fact that some things happening depend on other things happening. The way in which they depend can be quite complex but in a very simplest type of dependency we would say that one task cannot start until another task finishes. But we can have much complex dependencies than that. And in particular one task may depend on many other tasks.

Now let’s take a pretty straightforward Dependency to begin with. Let’s look at task six and seven, Select wedding dress and Order dress. Now clearly you’re not going to order the dress until you’ve selected it. But as soon as you’ve selected it you may want to order it. If I want to record in my schedule that one task is dependent on another the very simplest way of doing it, let me select the first task which is six, Select wedding dress, hold the Control key down, press seven, Order dress, and then on the Task Tab in the Schedule Group there is a button, a chain-link button that says Link the selected tasks. You can link tasks so one can’t start until the other has finished. And this establishes the very simplest kind of dependency.

If you look at the Gantt Chart on the right you can see an arrow indicating the dependency whereby task six must finish. You can see the arrow there starting, coming out of the finish of task six. And you can see it going into the start of task seven, Order dress.
And if I pull the divider over here you’ll be able to see the contents of this predecessors column. And for task seven it now has a predecessor of task six.

Now let’s look at the durations of these tasks. Let’s go back to Select wedding dress. This is obviously very difficult to be absolute about but let’s suppose that the bride has decided that in order to select a wedding dress. It’s really quite a long and complex process. She’s probably going to need a couple of months. So let’s say that in terms of working days, weekday working days, I appreciate that somebody wouldn’t be planning a wedding purely on the basis of weekday working but let’s work on that basis for the moment. Let’s call it eight weeks. Let’s call it 40 days. So if I click in the Select wedding dress task, go to the duration, I’m going to delete what’s there already and replace it with 40 days. That’s fine.

But in terms of ordering the dress. That’s a very quick task. That’s going to be a matter of perhaps going into a store and filling in a form, committing to spending a certain amount of money. Probably paying a deposit on the dress. We’ll talk about things like cost later on. And we’re really going to say that that order is going to be placed in a day. So let’s change one day estimated to one day without estimated. We can either just delete the question mark or as you saw earlier on we can go into the Task Information dialogue and uncheck the estimated checkbox.

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