How to recruit, hire, and onboard new employees in 2026

Описание: How do you hire employees? What's the best hiring and onboarding software for a small business? CPG small business owner Joe Sasto breaks down how he built his hiring, background check, and onboarding process with help from QuickBooks Workforce.

What's the best hiring software for a small business?
Joe uses QuickBooks Workforce to run payroll and HR for his small business. It brings job postings, applicant tracking, offer letters, background checks, and onboarding into one connected platform, which includes an AI-powered job description generator to help you post roles directly to a job board.

How do I hire new employees?
Start with a clear picture of the role: the technical and soft skills needed, daily responsibilities, and past experience you're looking for. Put that directly into the job posting. Specific job titles and plain language attract better applicants than vague ones. From there, track applicants with an ATS instead of scattered emails, and send a clear, professional offer letter digitally once you've found the right person.

What's the best onboarding software for a small business?
Look for a platform where new hires can complete paperwork, sign documents electronically, and upload information securely before their first day. A software that can track all the onboarding documents and workflows in one place creates a seamless experience for your new hire and your business.

What does QuickBooks Workforce do?
QuickBooks Workforce is an HRIS that brings job postings, applicant tracking, background checks, onboarding, and performance management into one connected HR and payroll platform for small businesses.

In this video, you'll learn:
✔ How to write a job posting that attracts the right candidates
✔ Why applicant tracking systems (ATS) matter once applications start coming in
✔ What a strong offer letter should include
✔ What background checks actually verify, and when they're required
✔ How to onboard new hires
✔ How QuickBooks Workforce connects hiring, background checks, onboarding, and performance management in one place

About the host
Joe Sasto is a chef and co-owner of Tantos, a small business that's grown its team as the company has scaled its puffed pasta snack production. Like most small business owners, Joe learned hiring, background checks, and onboarding by doing it himself.

0:00 Intro — how to hire your first employee
2:06 Components of an effective job posting
3:20 Applicant tracking & recruitment
3:55 Offer letters & eSignature
4:28 Background checks: what they verify and when they're required
5:30 What creates a smooth hiring experience for job candidates
6:00 Automating hiring & onboarding admin work
6:56 Onboarding and new hire paperwork
7:47 QuickBooks Workforce: hiring, background checks, and onboarding in one place

🔗 Learn more about QuickBooks Workforce: https://intuit.me/3TZD5JQ
🔗 A step-by-step guide to hiring: https://intuit.me/45x8B4w
🔗 14 job posting sites to hire your next employee: https://intuit.me/4x0YYan
🔗 How to perform background checks in 2026: https://intuit.me/4wrploA
🔗 A step-by-step guide to employee onboarding: https://intuit.me/4cB6nor
🔗 Create an effective new hire onboarding plan: https://intuit.me/4hwNlmK
🔗 4 tips for job offer letters: https://intuit.me/4xISAEF
🔗 New hire paperwork: https://intuit.me/4gxNp4z
🔗 How to onboard new employees: https://intuit.me/4hwtvrL
🔔 Subscribe to our YouTube channel for more small business guidance: http://intuit.me/3bOj0M2
🔗 Visit QuickBooks.com: http://intuit.me/QBO

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