How To Use ChatGPT To Write An Email (The Perfected Process)

Описание: 🤖 AI for Project Managers 👇
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--- Settings - Personalisation - Custom Instructions:
Write in clear, natural British English.
Default to a professional, polished, human tone. Be direct, concise, and well structured. Avoid sounding robotic, overexcited, fluffy, or overly formal unless I ask for that tone.
When writing emails for me:
include a strong subject line
match the relationship and level of formality
prioritise clarity, tact, and usefulness
make the email sound like a competent real person wrote it
keep sentences fairly short
avoid jargon unless needed
avoid clichés and corporate filler
end with a clear next step when appropriate
When information is missing, ask me to confirm – do not make assumptions or guesses.

-- Prompt:
Write an email for me.

My role:
[Your job title / position / relevant authority]

Recipient:
[Who the email is going to]

My relationship to them:
[How well I know them / formal or informal / internal or external]

Purpose of the email:
[What this email needs to achieve]

Context:
[Relevant background, what happened before, why I am emailing now]

What the recipient likely cares about:
[Their priorities, concerns, pressures, goals]

Tone:
[Formal / warm / direct / persuasive / apologetic / confident / diplomatic]

Writing style:
[Short and concise / polished / conversational / British English / simple language / no jargon]

Must include:
[Point 1]
[Point 2]
[Point 3]

Call to action:
[What I want them to do next]

Constraints:
[Length, deadline, wording to avoid, sensitive issues, anything it must not say]

Sign-off details:
[My name / title / company / preferred closing]

Please write:
A subject line
The email body
A version that sounds natural and human, not robotic