NTFS Quotas Demonstration

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NTFS Quotas Demonstration

This video will look at how to configure NTFS quotas on Windows Server 2012 R2. NTFS Quotas provide basic quota management in Windows. If you want more advanced quota features, you should have a look at Windows Server Resource Manager (FSRM).

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Demonstration Windows Server 2012 R2
00:40 Right click on the d drive and select properties.
00:45 From the drive properties, select the tab Quota.
00:50 Tick the tick box “Enable quota management”. (This will enable quotas, but users will not be limited to how much disk space they can use until quotas are configured).
01:04 Tick the tick box “Deny disk spaces to users exceeding quota limit”. (This tick box essentially enables hard quotas. When the user reaches this limit they will be denied access to write to the drive. If you are implementing quotas for the first time, it is recommended that you leave this tick box cleared and see what the effect of Quotas is having on your system. Once you see the effect Quotas will have, tick the tick boxes. This prevents a large number of users suddenly being locked out of their folders and gives them time to get their data under the quota value before quotas are switched on.)
01:30 By default the option “Do not limit disk usage” will be selected. This effectively prevents quotas from working unless an entry has been configured specifically for that user using “Quota Entries”.
01:38 Select the option “Limit Disk space to” and enter the value 100 MB. (This is often referred to as a hard limit. This is the default value, so if no specific value exists for that user they will get this value. When the user reaches this limit, they will be denied access to write to the drive.)
02:10 Set the warning level to 70 MB. (This is also referred to as the soft limit. When the user reaches this limit they will still be able to write to the drive. NTFS Quotas does not give a warning message to the user when they reach this limit. An administrator can configure one by having an event logged in the event viewer and then setting a trigger on that event. This trigger can run a script that can alert the user using a number of different methods. For example, it could e-mail the user).
(This is all the basic steps that are required in order to enable Quotas to be used.)
02:56 Tick the tick box “Log event when a user exceeds their quota limit”. (This will log an event in the event viewer when the user exceeds their hard quota limit.)
03:09 Tick the tick box “Log event when a user exceeds their warning level. (This will log an event in the event viewer when the user goes over the warning level in the quota. If you want to create a manual trigger to alert the user when this occurs, this tick box needs to be ticked.)
(Ticking both log event options means the administrator has access to more data on how often users go over or reach their quota limits. If users are going over their quotas all the time, this may mean that their Quotas need to be increased. This information is useful when the administrator needs to put a case to their management to increase the space on their servers.)
03:36 Press o.k. (This enables quotas using the settings that you configured.)
03:38 Press ok on the Disk Quota warning. (If quotas are being enabled for the first time the drive will need to be scanned. This is required so that Windows can determine how much disk space is being used by each user on the drive. The time taken will be determined by the size of the drive. For large drives you may want to consider doing this outside business hours. It is also possible to enable quotas, not configure it, and perform the scan. Once the scan is complete, you are free to configure quotas anytime you want and you do need to perform the scan again.)
To see the owner of a file perform the following steps.
04:33 Open the d drive, right click a file and select the option properties.
04:40 Select the security tab and press the button advanced.
04:50 At the top of Advanced security settings screen you can see the owner of this file is set to administrators.
04:58 Press the button “change” to change the owner of the file.
05:00 Enter the name doej and press o.k.

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References
“Installing and Configuring Windows Server 2012 R2 Exam Ref 70-410” pg 87-88
“NTFS” http://en.wikipedia.org/wiki/NTFS#Quotas