How to Effectively Add Members Back to Your Trello Cards After Moving Them

Описание: Learn how to easily restore your Trello card members after transferring lists to a new board, and avoid losing collaboration.
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This video is based on the question https://stackoverflow.com/q/65826521/ asked by the user 'Maxime Michon' ( https://stackoverflow.com/u/14247485/ ) and on the answer https://stackoverflow.com/a/65847409/ provided by the user 'Martin Cronje' ( https://stackoverflow.com/u/7499018/ ) at 'Stack Overflow' website. Thanks to these great users and Stackexchange community for their contributions.

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How to Effectively Add Members Back to Your Trello Cards After Moving Them

If you’re a Trello user, you might have encountered a situation where you moved your lists of cards to a new board, only to find that all members except yourself have disappeared from the cards. This can be frustrating, especially if those members need to collaborate with you on those tasks. In this guide, we'll go through the steps to ensure that your team members are added back to your Trello cards efficiently, so you can continue your project without any hiccups.

Understanding the Problem

When you transfer lists and cards from one Trello board to another, it's common for the original members associated with those cards to be lost. This can happen because Trello treats members as board-specific. Here's a breakdown of the issues you've likely encountered:

Members Disappeared: When you moved your cards to the new board, members were removed, leaving only you attached to the cards.

Existing Mentions: Although you still see the members mentioned in the card details, they aren't recognized in the new board environment.

Limitations of Automation: You may have attempted using Trello's Butler tool to automate adding members back, but faced access issues with card details.

Solution: Adding Members Back to Your Trello Cards

Step 1: Ensure Members Are Part of the New Board

Before you can add any team members to your cards, the first thing you need to do is confirm that they are members of your new archive board. If they are not members yet, here’s how you can add them:

Open your new Trello board.

Select the "Invite" button found at the top of the board.

Enter the email addresses of the members you wish to invite.

Click on “Send Invitation” to add them to the board.

Step 2: Manually Add Members Back to Each Card

Once the team members are confirmed as part of the new board, you can manually add them back to the respective cards. Follow these simple steps:

Select the Card: Click on the card where you want to add members.

Open Card Details: On the right side, find the Members section.

Add Members: Start typing their names or emails in the member section. Trello will suggest the members already on the board.

Select and Save: Click their name to add them, and don’t forget to save the changes.

Step 3: Using a Board Button for Bulk Operations

To simplify the process if you have many cards, consider creating a board button using Butler (if you're able to access it). Unfortunately, if you experienced access issues, make sure to resolve those first. Here's how to create a button once you have access:

Open Butler: In your Trello board, click on the Automation option in the menu, and select Butler.

Click on Board Buttons: Select the Board Buttons tab.

Create a New Button: Define an action that will add specific members to selected cards.

Assign Members: Specify which members to add to which cards when this button is clicked.

Conclusion

Moving lists between Trello boards doesn't have to be a painful experience. By ensuring members are part of the new board and manually or automatically re-adding them to your cards, you can maintain collaboration without losing momentum on your projects. Always keep in mind that team communication and access are critical in collaborative environments like Trello.

Happy Trello-ing! If you have any further questions or need assistance, feel free to reach out!