PMO Overload: How to Stop Firefighting and Become Strategic

Описание: Learn more in our Project Prioritization Ultimate Guide:
➡️ https://www.transparentchoice.com/pro...

Check out our blog on how to optimize project delivery flow:
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Stop running from fire to fire. In this webinar, you’ll see how leading PMOs escape overload by fixing the system – uniting strategy, funding, and capacity into one transparent decision framework.

PMOs everywhere are drowning in demand, fixed budgets, and overworked teams. The real problem isn’t lazy people or bad project managers – it’s a broken governance system where planning, funding, and capacity sit in silos. That makes it almost impossible to see the big picture, say “no”, and focus on what really matters.

In this session, Stuart Easton is joined by Rebecca Reynolds, Mike Hannan, and Dr Frederic Casagrande to discuss how high‑performing PMOs are breaking the cycle of overload and earning a real seat at the strategy table.

You’ll learn:
Why “do more projects” thinking guarantees overload, delays, and failure
How misaligned executives, siloed funding, and unclear strategy create constant firefighting
Practical ways to cut project load and increase portfolio throughput (yes, really)
How to unite strategy, funding, and capacity into a single decision framework
Governance fixes that stop the “loudest voice wins” project prioritization
How to talk to executives in their language (not PMO jargon) so they actually listen
What questions to ask to move your PMO from reporting centre to strategic partner

Chapters
00:00 – Welcome + Why PMOs Are Stuck Firefighting
01:29 – PMO vs Execs: Why Priorities Don’t Align
02:14 – Introducing the Panel: Experts in PMO Strategy + Governance
05:39 – Inside the Boardroom: Why Strategy Breaks Down
07:28 – Why PMO Communication Fails Across the Organization
09:57 – Don’t Educate Execs on PM Life — Speak Their Language
13:00 – Overload, Burnout & Culture: Post‑Covid PMO Challenges
15:05 – The Head, Neck & Body: A Model for Strategy Execution
17:15 – The Portfolio Titanic: Why Too Many Priorities Stall Delivery
18:58 – The Real Root Cause of Delays: Overload, Not Execution
21:56 – The Hidden Costs: Burnout, Turnover & Portfolio Chaos
23:15 – How to Influence Upwards Without Sounding Like You’re Complaining
25:39 – How ‘Loudest Voice Wins’ Kills Prioritization
27:56 – The Exec‑Friendly PMO Script: ‘In Order to Achieve X, We Must…’
30:04 – Why Strategy Is NOT a List of Projects
34:41 – Cut 50% of Projects to Double Throughput (The Rule of Fifties)
36:58 – Why Getting Exec Access Is So Hard (and How to Break Through)
40:45 – How to Get Exec Attention in 30 Seconds or Less
44:05 – The Governance Gap: The #1 Root Cause of PMO Firefighting
46:49 – Case Study: 120 Projects Started… Only 20 Delivered
51:48 – The Four Fixes: Strategy, Governance, Culture, External Support
54:59 – Why PMOs Must Speak the Language of the Business
57:15 – Closing + Next Steps to Build a Strategic PMO

If this was a wake‑up call for your PMO…
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👉 Share this with a PMO leader or sponsor who keeps asking, “Why is everything always on fire?”
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Let us know in the comments: What does “firefighting” look like in your organization – too many projects, unclear priorities, or constant last‑minute exec demands?