MYOB Advanced Training - Finance - Accounts Payable Preferences and Classes

Описание: Payables is a dedicated module for the management of a company's liabilities to suppliers. In the Payables module, you can:

1. Maintain supplier accounts.
2. Enter bills that correspond to supplier invoices and record payments for the bills.
3. Process payments that are made by using different payment methods.
4. Make debit and credit adjustments to bills.
5. Void printed cheques and record supplier refunds.
6. Record all amounts that are prepaid to suppliers.
7. Reconcile the balances of supplier accounts with the balances of Finance accounts by reviewing the Payables reports.
8. Complete additional tasks related to Payables: generate recurring bills, approve documents for payment, email documents to suppliers and revalue supplier accounts maintained in a foreign currency.

The initial configuration of the Accounts Payable module will be performed during implementation.

This topic describes the settings on the Accounts Payable Preferences (AP101000) form that you should reconsider because they control supplier settings. You should review these settings and change them as needed before you begin setting up supplier accounts.

You use the Accounts Payable Preferences form to configure the Accounts Payable module. Settings defined on this form include numbering sequences for AP bills, cheque, payments, and AP batches. On this form, you can also specify the default supplier class, which provides default settings when users create supplier classes and suppliers.

Some of the settings on the form, such as numbering sequences, cannot be changed after production use has begun.

Supplier Classes

A supplier class is a group of suppliers that have similar properties. supplier classes make it easier to create supplier accounts in the system by functioning as templates with settings of accounts of the class. When a user creates a supplier account, the user specifies the class and the system inserts the information from the specified supplier class into the appropriate boxes for the new supplier account. (The user can change this information, if needed, for the supplier.)

There must be at least one Supplier Class, which will be used by default and thus should have the most general settings. You can define any number of supplier classes, based on the groups of suppliers a company works with.

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