What's New in 2026 for HighLevel Calendars

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In this workshop, we break down HighLevel calendars and appointments so you can manage bookings, automate reminders, and reduce no-shows inside your CRM. We also cover the new HighLevel Rental Calendars update, showing how to manage shared, restricted, or chargeable calendar access without relying on tools like Calendly.

If you want one scheduling system connected directly to your pipelines, workflows, and follow-up, this session shows exactly how to set it up.

Chapters:
0:00 Introduction to HighLevel Calendars & Appointments
5:10 Setting up other users calendars in HighLevel
8:42 How to set up a Calendar in HighLevel
10:16 Service Calendars in HighLevel
10:51 Reantal Calendars in HighLevel
15:50 how to set up a Calendar in HighLevel
30:52 How to automate sending reminders to appointments
44:33 Real life use cases for HighLevel Calendars
48:16 Further HighLevel Calendar Settings
55:00 General discussion with the workshop attendees

🔍 Key Learnings:

How HighLevel calendars and appointments are structured

Creating calendars for teams, services, and campaigns

Automating confirmations, reminders, and follow-ups

Reducing no-shows with workflows and smart notifications

How HighLevel Rental Calendars work and when to use them

Real-world use cases for agencies and service businesses

📘 Who This Video Is For:

Digital marketers, agency owners, CRM managers, and HighLevel users at all levels.

❓ Frequently Asked Questions (HighLevel Calendars)

What are HighLevel calendars used for?
HighLevel calendars are used to book appointments, consultations, calls, and services directly inside the CRM, with automation for reminders, follow-ups, and pipeline updates.

Can HighLevel replace Calendly?
Yes. HighLevel calendars can fully replace Calendly while adding CRM integration, automation, workflows, and reporting in one system.

How do HighLevel Rental Calendars work?
Rental Calendars allow you to rent or share calendar access with limits, making them ideal for agencies, consultants, and businesses offering paid booking access.

Does HighLevel send appointment reminders automatically?
Yes. You can automate email, SMS, and WhatsApp reminders before and after appointments using workflows.

Can I have multiple calendars in HighLevel?
Yes. You can create unlimited calendars for different team members, services, locations, or campaigns.

Are HighLevel calendars suitable for UK businesses?
Yes. HighLevel calendars support UK time zones, phone numbers, and can be configured to align with GDPR-friendly processes.

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📦 Resources & Links:
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