TaxDome Tax Return Preparation Pipeline (Individuals and Entities)

Описание: This comprehensive TaxDome pipeline is designed to manage the preparation of various income tax returns, including individual, entity (partnerships, corporations, trusts, estates), and nonprofit returns. By utilizing account name tags, the pipeline automatically sends the correct engagement letter or organizer to the client, streamlining the initial intake process.

Key Features:

Handles Multiple Return Types: The pipeline is built to encompass all different kinds of income tax returns, including individual returns and entity returns such as partnerships, corporations, trusts, estates, and nonprofits.

Account Tag-Based Automation: Uses account name tags to identify the type of return being filed for an account, which triggers the pipeline to send the correct engagement letter or organizer to the client.

Structured Client Intake:
Engagement Letter First: The engagement letter is sent before the organizer to ensure clients sign the letter and do not "fill out the organizer and ignore the engagement letter".
Automated Organizer Delivery: The correct organizer is automatically sent based on the account tag once the client signs the engagement letter.

Efficient Preparation Stage:
Document Management: Includes a task to copy the client's files to a separate drive for modification, which keeps the original client files intact in TaxDome.
Automated Date Setting: Automations update job dates, setting the intake date as the date the organizer was submitted.
Internal Deadlines: Includes a task to set an internal deadline of five days for turn-around, which can be modified to suit your firm's needs.

Robust Review and Missing Information Management:
Preliminary Review Stage: An intermediate stage is included for the reviewer to examine potential issues identified by the first-level preparer before communicating with the client about missing information.
Missing Info Stage Automation: Jobs can be automatically moved into the missing info stage if a tag is applied while the job is in an earlier stage, or by manually dragging the job into the stage.

Integrated Extension Processing: Includes stages for extensions in the middle of the workflow so that they do not "mess with the workflow automation that TaxDome has," allowing you to circle back on them once the main tax season is over.

Client Approval and E-Filing:
Tax Return Package Delivery: The "Ready for Client Approval" stage includes a task to prepare the tax return package using TaxDome's delivery feature.
Admin Preparation Tasks: Includes tasks for admin personnel to generate the invoice, upload documents, draft the email, and fill in details such as the amount owed and main pages to highlight.
Automated E-File Transition: Once the client signs the signature document (which is linked to the job), the job automatically moves to the "E-File" stage, eliminating the need to manually check if documents are signed.

Post-Season Cleanup: Includes a "Complete" stage, followed by tasks for cleanup and archiving after tax season, usually around May, which includes downloading copies of signature forms for external storage.

Lost Client Tracking: A "Lost" stage is included to track clients who expressed interest and were set up in the portal but decided not to work with the firm.