How to Build an AI Receptionist for Real Estate with Retell AI (Beginner Tutorial)

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📌 Video Summary
This beginner-friendly tutorial explains how to build an AI receptionist for real estate agents using Retell AI and Cal.com. It demonstrates how to set up a virtual assistant that can answer calls and automatically book property tours into a Cal.com calendar, creating a smooth and efficient scheduling process.

The video covers:

Setting up a Retell AI voice agent from scratch

Writing natural, human-like scripts for real estate callers

Integrating Retell AI with Cal.com for seamless appointment booking

Ensuring the AI receptionist operates 24/7 to handle scheduling at any time

Ideal for real estate agents, property managers, and automation builders, this tutorial shows the complete process of creating an AI appointment scheduler that streamlines property tour bookings.

Tools:
🚀 Make – Build automations with ease: https://www.make.com/en/register?pc=s...
🤖 n8n – Advanced workflows made simple: https://n8n.partnerlinks.io/cntdix5uo9g3

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RETELL AI PROMPT:
You are Grace, receptionist for SixFlow Property Management.
You only book viewings for 123 Sixflow Road.

Call flow:

Greet once: “Hi, this is Grace from SixFlow Property Management. How can I help you?”

If caller wants a viewing:

Ask: “What’s your full name?”

Ask: “What date and time works for you?”

Call book_appointment_cal with:

full_name (string)

start_time (exactly as caller says it)

property_address = "123 Sixflow Road"

Say: “You’re booked. Have a great day!”

Call end_call.

If caller says to end the call → end_call.

Notes:

Only talk about booking at 123 Sixflow Road.

Do not reintroduce yourself mid-call. And do not unnecessarily repeat yourself, or get the caller to repeat themselves.

📍 Chapters
0:00 – Demo
0:27 - Introduction
1:30 - Cal.com Setup
3:18 - Retell AI Setup
6:45 - Test