Automate COI Collection, Tracking, and Renewals: Proactive Strategies to Stay Ahead

Описание: Is the high volume of expiring COIs slowing down your team? Staying ahead—especially during peak renewal months—doesn’t have to be a struggle. Watch this recording of our webinar with Sarah Michels from Bogard Construction, where we’ll explore how she proactively manages COI renewals to maintain compliance effortlessly.

Attendees will learn:

Why COI renewals are one of the biggest risk exposure points in construction
How to proactively track expiring policies and avoid project delays or payment holds
Strategies for organizing renewal season workflows to save time and reduce manual errors
How Bogart Construction uses Jones to automate COI management and recover 30+ hours per week

Table of Contents:

00:00 Welcome and Introductions
01:20 Why Insurance Renewals Matter
02:13 Seasonality of COI Renewals (Q1/Q2 Spike)
03:30 Meet Sarah from Bogart Construction
06:30 Sarah’s Background in Insurance Brokerage
08:06 Lack of Dedicated Insurance Coordinators in Construction
09:46 Challenges with Varying Expiration Dates
12:15 Modifications to Policies at Renewal
13:30 Tracking Renewals After Project Close
16:00 Manual COI Tracking: FedEx Boxes, Spreadsheets, and Human Error
18:26 Indemnity Agreement Changes from Policy Review
20:09 What an Insurance Indemnity Clause Really Means
22:48 Before Jones: Manual Process with Excel, Procore, and Sage
26:29 After Jones: COI Tracking Fully Automated
29:37 ROI: 30 Hours per Week Saved
30:30 Audit Accuracy and Escalation Handling with Jones
32:20 Clean Dashboard View for Expiring Policies
34:01 Streamlining Communication with One Email Inbox
36:00 Automated Notifications Reduce Noise
37:46 Setting Clear Insurance Requirements for Better Audits
39:14 Real Risk Exposure Found During Initial Audit
41:01 Partnering with Counsel to Improve Risk Language
42:13 Clear Internal Ownership of COI Tasks
44:18 Vendor Communication and Adoption Process
45:59 Internal Alignment Around Compliance and Payment Holds
47:49 Quantifying Impact: 2.5 FTEs Saved
48:48 Real-Time Integration into Procore and Sage
50:12 Summary: Automating Workflows with Jones
51:26 Implementation Isn’t Instant—but Worth It
52:25 Introducing Jones Operator for Fully Managed Compliance
54:20 Audience Q&A Session Begins
57:14 Subcontractor Onboarding Through Procore + Jones
59:39 Tracking Endorsements and Documents in Jones
01:00:59 What Happens When a COI is Non-Compliant

Ready to automate your COI management?
Learn more about Jones: https://getjones.com/
Learn more about Jones integration with Procore: https://getjones.com/procore-integrat...

Who uses Jones?
Jones is a COi tracking and risk management platform created for general contractors, homebuilders, and commercial real estate portfolios. Notable customers include Harvey-Cleary, Manhattan Construction, JRM Construction, and more.

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