How to Read an XML File and Extract Data into Excel Columns Using VBA

Описание: Learn how to efficiently extract specific data from an XML file into Excel columns using `VBA` with this step-by-step guide.
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This video is based on the question https://stackoverflow.com/q/68711994/ asked by the user 'sholtsnolts' ( https://stackoverflow.com/u/16624649/ ) and on the answer https://stackoverflow.com/a/68713550/ provided by the user 'FaneDuru' ( https://stackoverflow.com/u/2233308/ ) at 'Stack Overflow' website. Thanks to these great users and Stackexchange community for their contributions.

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How to Read an XML File and Extract Data into Excel Columns Using VBA

Working with data in different formats can be challenging, especially when you're trying to extract specific information from an XML file and place it into Excel columns. This straightforward guide will help you create a VBA macro to do just that.

Introduction to the Problem

You might find yourself with a text file that contains structured data in the form of XML. For instance, look at the following XML content:

[[See Video to Reveal this Text or Code Snippet]]

In this example, your goal is to extract the ID and Message values and place them into two separate columns in Excel. For example:

Column A: 1002, 1004

Column B: Bad Brake, No Motion

Let’s break down how to accomplish this task.

Solution: Writing the VBA Code

Step 1: Setting Up Your VBA Environment

Open Excel and press ALT + F11 to open the VBA editor.

Go to Tools > References and make sure to check Microsoft XML, v6.0. This allows Excel to work effectively with XML data.

Step 2: Writing the VBA Macro

Here is the complete VBA code to extract IDs and Messages from your XML file:

[[See Video to Reveal this Text or Code Snippet]]

Step 3: Running the Macro

Ensure your Excel workbook is saved.

Close the VBA editor.

Back in Excel, press ALT + F8, select ExtractErrorsDefinition, and run the macro.

Additional Tip: Adding the Required Reference Automatically

If you're having trouble adding the necessary XML reference, you can automate this with another small piece of code:

[[See Video to Reveal this Text or Code Snippet]]

How to Use This Code

Run the addXMLRef macro first.

Once the reference is added, you can run the ExtractErrorsDefinition macro.

Conclusion

By following this guide, you can effectively read an XML file and extract specific data into Excel columns. This process not only saves time but also increases accuracy in data handling.

Feel free to modify the code according to your specific needs. Happy coding!